Event RFP Form Step 1 of 4 25% Thank you for your interest in being the host site for a Texas Hemp Growers Master Class. We have a few requirements for our operation. If your venue can accommodate our needs, we’d be happy to receive a proposal or quote.Contact DetailsCompany Name (venue name) Venue Address Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Point of Contact First Last Point of Contact Mobile Phone (for emergencies)Point of Contact Email Room BasicsWhat is the maximum legal occupancy of the room? Are seats cushioned with backs? Yes No Please describe the seats Is there desk/table space with each seat? Yes No Are we allowed to cater in outside food? Yes No Is there an additional fee for outside catering? Yes No What is the amount of the catering fee? Does your venue offer catering? Yes No Do you offer a catering option (drinks included) that is at or below $10 per person? Yes No Is there a catering fee if we elect to use your internal catering option? Yes No What is the amount of the catering fee? Please upload your catering menuAccepted file types: pdf, jpg, doc, docx, png, Max. file size: 10 MB.Would you like to upload photos of the venue/room? Yes No Please upload photos of the venue/room Drop files here or Select files Accepted file types: jpg, jpeg, gif, png, pdf, Max. file size: 15 MB. Room SetupWill the room be accessible the day before the event for pre-setup? Yes No Is there a podium or stand for the speaker's laptop? Yes No Can you provide 10 rectangle tables for vendors, check-in, catering and the speaker? Yes No Is there enough space in the room for vendor tables to be inside?NOTE: We still need guests to be able to easily maneuver through the room. So if that isn't possible, please select "no." Yes No Is there space immediately outside the room that can accomodate vendor tables? Yes No Is there a projector or display device in the room for a powerpoint? Yes No Is there a projector screen? Yes No Can we connect our laptop to your projector/display device? Yes No How do we connect our laptop to your projector/display? HDMI cable VGA cable Something else Please describe how we connect our laptop to your projector/display device Does your system play computer audio loud enough for the room to hear? Yes No What is the audio input option for a wireless mic? House sound (speakers built into room and accessed through XLR or 1/4" input) External speaker (amplifier or portable speaker with XLR or 1/4" input) Something else You cannot connect a microphone Please describe how we can hookup a wireless mic to your sound system Will complimentary water stations be provided? Yes No Do you offer water stations for a fee? Yes No What is the amount of the fee for a water station serving 75 persons? Do you offer coffee stations? Yes No What is the fee for one gallon of coffee? QuoteWhat is the total cost to rent this room? (Including any setup, breakdown or misc. fees) Would you like to upload a quote? Yes No Please upload your proposal/quoteAccepted file types: jpg, pdf, png, gif, doc, docx, Max. file size: 10 MB.When is the room fee charged? Before event After event Something else Please describe when and how the room fee is charged Is a deposit required? Yes No What is the amount of the deposit? How and when should we expect to receive our deposit back? Is there a requirement for event insurance? Yes No CommentsThis field is for validation purposes and should be left unchanged.
